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What is the position when there is not a transcript ? Whose note will be preferred assuming that permission may be required and
then denied ?

Reminds me of the dismissal of a complaint where the Regional President relied upon a finding of non-existent hearing to fill in the gaps noted of the previous hearing. Quite a trick to have a record and finding, from a hearing that has nether been listed, called or attended ) especially without producing the record relied upon to JACO.

Best to make sure that all hearings are recorded ( even then I am sure certain recordings will mysteriously disappear ) and dispense with the stress and subjectivity of note taking.