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Anonymous (7.23pm) is right in that there needs to be an appropriate information management policy in place to ensure that protection of both tangible and digital information assets is addressed.

Scanned images of deeds can be incorporated into a fee earner's workflow for reference purposes while a matter is under way; the original remaining in store in accordance with the policy.

In my experience, practice personnel working day-to-day in an open plan environment always have 'breakout' spaces for office meetings and rooms appropriate for client meetings in order to ensure that client confidentiality is preserved.