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All that is needed is for the government to look at an existing off-the-shelf, adaptable system with minimum design input needed. What am I talking about? Wikis. There is a cheap model available from MediaWiki (associated with the more famous Wikipedia). Laugh all you want at the weird corners of Wikipedia but the basic methodology is sound. They have an offshoot called Wikidata, which is an excellent database product with a simple layout, easy search facility, and a very simple system for creating new pages.

What you are sniggering about is probably the ability of bored teenagers (and childish adults) to add rude words to Wikipedia articles, but that is because they allow anonymous editing by literally anyone. They could quite easily switch Wikipedia to allow edits only by registered, identifiable people and the rude words would disappear in an instant. Wikis have an in-built user account system. All the government would have to do is give writing access only to court users. Obviously reading access to most pages would be public.

Step back and look at it dispassionately. Wikipedia is already a proven idea (leave assess the graffiti). It would quickly bring part of the justice system kicking and screaming into the present rather than the 19th century.